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Documenting the Compliance Process: Don’t Sweat it-Automate it!

The first step to meeting ISO, DOD, DOE, DOT, FAA, FDA, ITAR, and other regulatory requirements, is keeping accurate and organized documents. These documents are often complex, with information residing in several systems and consisting of multiple file formats. Creating a unified document is often a time consuming and tedious task that can result in costly errors. In this video I will briefly discuss how this process can be automated reducing production time and mistakes while creating a standardized document that meets regulatory requirements.

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Document Output Management Suite has been recertified

Some of our customers are already using S/4 HANA. But the vast majority, are currently using SAP Business Suite. This is the reason why we had our Document Output Management Suite for SAP Business Suite re-certified by SAP, with the “ABAP Add-On Deployment for SAP NetWeaver” integration scenario. We have again successfully passed this certification, which confirms the high technical compatibility of our solution.

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Case study: Quality certificates at Linde

In this case study we demonstrate the challenges experienced by plant component manufacturing at Linde engineering, in the audit, management and compilation of quality certificates. We look at how a solution was established using a SEAL system with document management bar code recognition, as old documents filed under ArchiveLink were easily migrated into the DMS, and we look at the advantages this project brought for Linde Engineering.

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    1. VDMA Conference Technical Documentation

      26. June 2018

    2. Siemens PLM Connection

      27. June 2018

    3. AMB – Ausstellung für Metallbearbeitung

      18. September 2018 - 22. September 2018

    4. DSAG Congress

      16. October 2018 - 18. October 2018

    5. PLM Europe – Siemens PLM Connection 2018

      29. October 2018 - 31. October 2018

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  • Testimonial

    Through the introduction of output management solutions for the issuing of maintenance jobs, we could increase the quality of our processes and improve process safety. We know SEAL Systems as a professional, reliable and flexible project partner who also provides customer support in an engaged and timely manner.

SEAL SYSTEMS CORPORATE OUTPUT MANAGEMENT:
AUTOMATING DOCUMENT PUBLISHING AND SECURITY

 

A robust Output Management solution can reduce the time and cost required to manage document publishing as well as increase the security of valuable corporate information. Corporate Output Management includes: centralized print device management, the ability to incorporate mobile devices, document security and automated assembly, incorporating required electronic signatures, watermarks and stamps along with batch file conversion.

 

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Centralized Print Device Management

Most enterprises have hundreds if not thousands of print devices. These devices are spread throughout different buildings, sites, cities, states and even countries. The corporate publishing environment often includes multiple device manufacturers with different print formats. Adding to this complexity is the need to introduce mobile devices. SEAL Systems can provide a company with a centralized device management solution that is device agnostic, includes alerts, print history and makes adding and removing devices easier.

 

Automated Document Security

Documents are a valuable corporate resource. They represent thousands of work-hours, generations of knowledge and millions in investment. Documents often contain proprietary and competitive information. Documents can also represent a liability to any company. The loss or theft of important documents can lead to reduced revenue or worse. SEAL Systems helps companies secure their documents through encryption, PIN and OCR based publishing, historical print data and automating the signature process.

 

Document Compliance

ISO, FDA, FAA, DOD, DOE, REACH, RoHs, ITAR all require corporations to provide evidence that documents are secure, up to date and meet specific regulatory requirements. Failure to manage documents in the specified manner can result in delays in product launches or interfere with timely payment and product delivery processes. SEAL Systems streamlines the compliance process by automating the necessary signatures, stamps, watermarks and metadata required to meet compliance standards.

 

Automated Assebly of complex Documents

Production orders, maintenance work orders, technical publications, purchase orders, RFPs and other documents often incorporate different document types and formats that may reside in various systems. Gathering, compiling and creating one cohesive document can take weeks. SEAL Systems automates this time consuming task by automatically creating a single format document. The end result is a professional document that can include a title page, table of contents and 3-D PDF.

 

Batch File Conversion

SEAL Systems provides an enterprise with an automated batch file conversation process. Whether it is moving files from a native format to PDF/A for long term storage or to a neutral format for distribution, we can make this a seamless process.

 

Partners

SEAL Systems is proud to partner with SAP, Siemens PLM (Teamcenter), PTC (Windchill) and Dassault Systems (Enovia and Solidworks). We have helped companies extend the functionality of these systems into the document management environment since 1989.

 

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