Outlook Conversion: Email Long-term Archiving
What is Email Archiving from SEAL Systems?
It often happens that communication in Outlook has to be stored for a long time in the company due to company guidelines and compliance requirements. This causes great challenges for the IT in the respective companies. Outlook is complex and consists of various formats for email content, attachments, administration and appointments. So how is this flood of information to be stored in the long term and independently of versions and operating systems?
This is where Outlook conversion & email archiving from SEAL Systems comes in!
Before storing and archiving your emails, we take care of converting your files into a format that is standardized via standards for long-term archiving: PDF/A. We are specialists in this!
How Does the Outlook Conversion Work?
The conversion is done in three steps:
- Disassembling the mail
The mail is split recursively into its components. Attachments are stored as a separate file. The result is individual files and a descriptive XML structure with the important metadata.
- Conversion of the individual components
All files are converted to PDF.
- Combining the components into one overall document
In the last step, all files are combined into one overall PDF with bookmarks or as a structured PDF/A-2 (with the identical structure of your original e-mail).
Filters control the processes. Thus, unwanted mail types, e.g. Out of Office Reply or file types such as executable programs, can be excluded from processing.
Would You Like to Convert other Office Files?
You can find all the information about converting Office files on another page.
Request further information without obligation!
FAQs on Email Archiving
What Happens with Encrypted Mails?
Can Mail Folders also be Processed?
Many of our customers organize communication about a project, task or similar in separate mail folders. Messages in these separate folders can then be stored by Outlook in separate PST files. In this way, we can archive your project by converting all relevant messages in a PST file into a PDF/A file. Contexts are therefore preserved.
We Use Lotus Notes. What Can We Do?
Lotus Notes uses as internal format what is actually standardized. Send us the EML format directly to the conversion server and we will convert it to PDF. A Lotus Notes or Outlook license is not required.