Reading Time: 2 Minutes

How Digital Document Management Reduces Supply Chain Pain

In this Article

    The global shutdown during the pandemic has changed the way many businesses operate, especially in ways that are related to supply chains. The situation has introduced a number of challenges, including difficulty forecasting demand, energy shortages and material scarcity, transportation issues, and increased costs.

    These challenges have forced businesses to look outside of what they have already implemented for solutions. As a result, companies have had to pull back on expansion and other plans like digital transformation to take a look at the underlying nuts and bolts of operations and how they can be improved.

    The good news is that there are solutions that can help you overcome your supply chain woes and get back on track. Improving your document management systems, as well as your procurement and purchasing processes, can help you mitigate the issues caused by the current supply chain crisis.

    How Technology Can Help Solve Your Supply Chain Problems

    If you think about it, the supply chain fell apart on a global scale because it was just connected enough to run smoothly when everything was going perfectly well. Consider how your procurement and purchasing processes run, are there gaps that continuously introduce errors or cause delays? If so, it’s possible that you could be up and running smoothly despite the problems in the world by understanding your processes for production work orders, channel-to-channel communication, document compilation, and output reports.

    Production Work Orders

    Production work orders contain information about supplies being used, the schedule they are needed on, and the human time being put in to complete a job. Many businesses enter this information on their enterprise resource planning (ERP  but have no way to track or quantify it as time passes because work orders can come from different places with varied statuses. Automating your production work orders centralizes your work order data, making it easier to understand what supplies you need and when.

    The supply chain worked well before the pandemic, with on-demand or “just on time” supply to factories the norm in most industries. Today, with constraints on what can be ordered and how long it takes to arrive, plants need to get better at tracking current stock and also tracking orders.

    Connectivity, Document Compilation, and Output Reports

    To automate production orders and effectively analyze them, you need to streamline and connect procurement management, purchasing management, work order management, and view the statistics from a single pane.

    SEAL Systems’ automated document collection makes centralizing and analyzing procurement data simple.

    You can attach specific instructions for each type of document so that they are processed in ways that allow you to control who has access to them, where they are sent, and how data from each document is processed. This ultimately helps you build a sound supply chain strategy because you have a clearer view of your entire procurement process.

    Procurement and Purchasing Made Simple

    Ordering and obtaining the materials you need to run your business should not be difficult. Automate your docu­mentation processes to gather data you need to make to be prepared for future demand. Contact a SEAL Systems expert today to find out how you can build a better supply chain strategy and deliver on time every time.