by Debra Garls
An international company that specializes in medical and hygiene products consulted SEAL Systems for a software solution to automate the printing of invoices and prescriptions. The company’s accounting department was using an integrated invoice printing process that consisted of a series of tedious steps.
The accounting department first added prescriptions and cost estimates to every customer invoice. Then the invoices were scanned and assigned to the appropriate SAP function. When invoices were processed, bills and prescriptions were printed and assembled into the correct order by hand. The process was time-consuming and hindering productivity. So the company searched for a way to streamline it.
After researching several options, the company chose SEAL Systems’ SAP printing solution because it reduced the number of steps in the billing process, decreased the chance for error and saved time. Some of the many benefits it offers include the ability to:
SEAL Systems’ printing solution links related SAP documents to the invoice, service order or even another object, combines the accompanying documents and distributes them to a printer, web portal, mobile device or PDF.
The accounting department used to manually sort the documents into a specific order after printing. SEAL Systems’ SAP printing solution automated this process by enabling employees to manually correct and control the related documents sequence before the forms were distributed through the use of its BC-XDC server.
The BC-XDC server, or External Document Converter, is the standard interface that integrates with SAP to authorize data conversion for printing and archiving. SEAL Systems’ BC-XDC Server converts documents into a printable format and sends them to a Composite Spool Request.
SEAL Systems’ BC-XDC server supports various input and output formats like CAD, graphics, printing and the internet. The newest version, DPF4BCXDC, also supports:
The company implemented the solution and saw an immediate improvement in its prescription and invoice management and printing process. Original documents are now scanned and printed in the correct order without manual sorting thanks to the SEAL Systems’ SAP Printing solution and BC-XDC server.
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Debra Garls
As a SAP Business Development Manager, Debra Garls, seeks to help companies automate, secure and streamline the process of distributing valuable documents throughout the enterprise. Ensuring the right documents get to the right place, in the right format, at the right time. info@sealsystems.com
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