Document Compliance

Document compliance is important. In today’s global market, missing document compliance can mean penalties, loss of import rights – and even the loss of shareholders’ confidence in the company. Luckily, there are many guidelines available for best practices, safety precautions and regulatory mandates for companies (e.g., ISO 9001, ISO 14001, ISO 27001, OHSAS 18001, etc.)

Understandably, it is important to stay vigilant about document compliance to ensure that delivery, acceptance of products and even payment are not slowed down. But, often the information required to complete the needed documentation correctly resides in systems (e.g., business, purchasing, engineering, etc.) that do not communicate. Without communication, this documentation must be completed manually. But, by manually completing these tasks, human error can be a possibility.

SEAL Systems Can Help

• SEAL Systems can provide an automated streamlined process that includes:
• Gathering documents from multiple systems (ERP, PLM, CRM)
• Combining documents and converting them into PDF/PDF-A
• Creating an organized document including the title page and table of contents
• Posting metadata to the document
• Detailed signature pages (time/date/name/role etc.)
• Providing the necessary watermarks and stamps
• Required PIN/OCR
• Securely distributing the document to the right person in the right format to the right end device (print or digital)
• Creating a historical database for traceability
• Producing a document in a neutral format that can be securely shared with vendors, suppliers and partners

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