Invoice Printing in SAP

With process printing solutions from SEAL Systems …

• you can issue additional documents together with invoices (drawings, specifications, data recorded by employees on site)
• you can send just part of the linked documents for collective billing involving several service orders
• you have extensive possibilities for configuring and filtering
• your documents are sorted in the proper sequence
• you can manually correct or control documents before output
• your documents can be enhanced with stamps

 

Our standard modules for process printing send documents in the proper sequence, independent of storage location or linking.

Our process printing solutions enable SAP-managed documents to be identified automatically together with all related forms and lists, and sent in the proper sequence independent of storage location or linkage. Whether the referenced documents are linked to the invoice, service order or another object is therefore irrelevant. A wide range of configuration and filter possibilities help you to identify and distribute the right documents with the push of a button. Output can then be carried out as printing, PDF, or on a web portal or mobile device.

The problem is that not all documents are linked to the invoice

For services like, for example, spare parts management, additional documents often must be sent to the customer along with the invoice. These might be security data sheets, customs documents, drawings or other specifications. Not all of these relevant documents are always linked directly to the invoice – the challenge lies in that the referenced documents are not connected with the actual object (the invoice) but rather with various other objects. In the area of service handling, for example, documents concerning modifications, repairs, maintenance or TÜV inspections are often connected with the service order. Data recorded by employees on site, such as time logged and activities carried out, are also normally linked there.

 

Sequence & manual correction

These documents must also be sorted in a certain sequence for printing, and must be able to be manually corrected or controlled before actual output. Since the invoices are often printed and inserted in envelopes by a print service provider, the invoices are in this case to be prepared also as PDF with marking of folds and enveloping, and enhanced with a margin stamp containing the document number.

 

The process printing solutions from SEAL Systems tackle all of these challenges.

Have questions? – Ask us for more information about our process printing solutions!