SAP Maintenance Orders: Top 4 Challenges and Solutions

by Debra Garls

SAP Maintenance Orders’ Top 4 Challenges

& SEAL Systems’ Solutions

 

Putting together SAP Maintenance Orders accurately and completely has its challenges. At SEAL Systems, we know first-hand about the problems our clients face with their orders. Here are the top challenges – with SEAL Systems’ solutions.

SAP Maintenance Orders’ Top 4 Challenges:

  • Addendum Documents: How do I ensure the correct information is linked to the order?
  • Different Filing Locations: Is it possible to connect files with objects and processes?
  • Compliance: Are government and industry compliance guidelines being met?
  • Distribution: Print, electronic or app?

pile-of-documensts-239x300 SAP Maintenance Orders: Top 4 Challenges and SolutionsChallenge 1: Addendum Documents

How do I ensure the correct information is linked to the order?

Ensuring that the correct supplementary information is linked to the SAP maintenance order is imperative when compiling the order. If the process is done correctly, it can save everyone time and expenses later.

SEAL Systems’ Solution for Challenge 1

In SAP, supplementary information is linked with master data (materials, parts lists, functional location, equipment and production resources). SEAL Systems’ process utilizes filters for files and document type, so you can find exactly what you need.

folder-2-268x300 SAP Maintenance Orders: Top 4 Challenges and SolutionsChallenge 2: Different Filing Locations

Is it possible to connect files with objects and processes?

SAP maintenance orders have many ways to connect files with objects and processes. And, the different filing locations and management systems can be overwhelming when putting together an order.

SEAL Systems’ Solution for Challenge 2

SEAL Systems’ knows that SAP has many ways to connect files with objects and processes – and we support them all: SAP DVS, Generic Object Services (GOS), ArchiveLink and Folders Management.

If these are not enough, SEAL Systems can also connect to third-party management systems like SharePoint, OpenText, Teamcenter, filesystems, etc.

Don’t see your management system on our list? Contact us – we’re confident that we can connect it as well.

network-287x300 SAP Maintenance Orders: Top 4 Challenges and SolutionsChallenge 3: Compliance

Are government and industry compliance guidelines being met?

There are many guidelines available for best practices, safety precautions and regulatory mandates. These guidelines are important because they can drive how a company defines and executes its processes for every aspect.

Whether your business’ industry deals with HR, military equipment, equipment operation/monitoring, federal regulation, etc. – odds are that your company has compliance standards for SAP maintenance orders that must be adhered to. But, staying compliant can take a large amount of time to do correctly.

SEAL Systems’ Solution for Challenge 3

With SEAL Systems, compliance is guaranteed. Should something go wrong, we will help your company find the flaw in the process.

SEAL Systems documents the distribution. And, in SAP, you can see what was delivered when – and to whom. We also make it easy for you to issue follow-up deliveries as well. And, all document batches can be provided with a timestamp.

printer-pdf-300x258 SAP Maintenance Orders: Top 4 Challenges and SolutionsChallenge 4: Distribution

Print, electronic or app?

In the past, the distribution of SAP maintenance orders was done one way – by print. Now, the distribution of orders can be done a multitude of ways: print, electronic…or app.

  • Print: Output can be printed as a complete batch
  • Electronic: Order can be distributed as a PDF
  • App: Maintenance papers can be pulled up and viewed remotely

SEAL Systems’ Solution for Challenge 4

For SEAL Systems’ determining between print, electronic and app distribution is not a problem – because we can do all three.

Our print distribution is made even simpler by including additional information on endpapers. For electronic distribution, our standard is a PDF via email attachment. And, we have our own app for smartphones and tablets which helps you view maintenance papers remotely.

Don’t be stuck with one of these challenges –
Contact Debra Garls about SEAL Systems’ SAP Maintenance Order Solutions (email, LinkedIn)


Want to learn more about our SAP Maintenance Order Solutions?

  • Read about our SAP processes app – Mobile Solution for SAP Processes – and try it out with our interactive demo
  • Interested in more maintenance challenges? Watch our YouTube video – SEAL Systems Explains: Top 5 Challenges for Maintenance Work:

Is there a maintenance order challenge we did not cover? Let us know below!

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