Rule-based job distribution

Printing by rules

Rule-based job distribution – What is it?

pepierstapel-239x300 Rule-based printing Do you want to determine which printer your job is output on, whether your job is output with single-sided or double-sided printing, in color or in black-and-white? Then you have already specified rules for printing.

Wait a second! Those are just output parameters, aren’t they? It’s true and rule-based printing does not involve much more. The user typically defines these parameters directly when initiating the printing process. This is correct at least for applications that offer the definition of printing parameters. We are all familiar with the Windows printer drivers that allow us to regulate these types of setting and regulations.

But what about when applications are being used that don’t even provide this type of dialogue (SAP, Host printing, self-developed solutions)?

And what if you want to override the settings of your users in order to save money (e.g. double-sided printing for everyone) or to increase the level of security.

And what if you want to define rules implicitly in dependence of document characteristics such as form names, page numbers, recipients, etc?

In order to answer these and similar questions, we have to look at the topic of rule-based processing.

With our RUMAN rule manager, types of rules and standards can be reproduced without having to engage a programmer every time the rules need to be adjusted. Users and system supporters can create and modify rules themselves very easily.

Developers are only needed at the beginning of a project and only when there is no template for the corresponding job definitions from SEAL Systems in the delivery scope already.

Your advantages

Allocation and control of company-wide standards for printing and converting into and out of all application environments.
External control of printing and conversion processes for “encapsulated” applications (e.g. mainframe, SAP, custom developments)
(Forced) implementation of measures for decreasing expenditures (e.g. double-sided printing, b+w printing, electronic distribution, …)
Implementation of security standards by switching to PickUp Printing automatically for certain user groups.
Simple operation facilitates the integration of the user into the creation of rules while also facilitating the definition of important rules in such a way that they cannot be overwritten by users.
Can also be used by other applications due to the REST interface.

Typical Questions

Which typical applications can be solved with our rules management?

You want to lower printing expenditures and ensure that documents are printed only in double-sided mode and in black-and-white regardless of what the user specifies.
Printouts from certain systems (e.g. test systems) should, in general, only be executed electronically (via email).
A certain form from a business application should always be sent via email.
Every user should be able to specify their default printer and default printing parameters for their printouts from SAP or comparable applications.
Printing data should be processed (e.g. certain stamp information or logos) or distributed (printing, web portal, EDI or email) depending on the recipient.
Printing data from certain users (e.g. HR) should be deleted directly after being printed regardless of any other default settings or user specifications.
You can easily intercept scheduled spikes with our rule management, e.g. the monthly statement in the accounting or the consolidated financial statements. Whenever output jobs are subject to a certain priority, rules can be easily defined and can be given to individual clients, for example to the specialist departments.

How does rule-based processing work?

The job parameters of jobs that are typically in a system (typically PLOSSYS or Digital Process Factory) are examined during the preparation stage using the rules. Here, the job parameters are either supplemented or overwritten. It is that simple.

How are the rules defined?

The rules are defined by the user or system administrator with a web client based on what are called rule templates.

Which ones are the most important functions?

Flexible creation of rules and standards for output and job processing.
Rule templates are customised based on customer requirements.
Rules can be defined for users, groups, systems, applications, forms, printers, etc.
Rules are set based on templates using web interfaces.
Connection to the AD and SAP authorisation concept.
Administration mode and user mode.
The rules can still be checked with good performance using a simple scalability even at high levels of throughput.
System stability thanks to the use of several servers on one fail-safe database.
A high degree of performance is guaranteed!

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Debra Garls

Rule-based job distribution