Invoicing made easy with ZUGFeRD and SEAL Systems

by Jürgen Gotthardt

Anyone who is already using an invoicing tool these days, can issue and process invoices with it. For electronic distribution of the invoices, however, additional solutions are required. We offer you a supplementary program for the distribution of the desired documents, with straightforward integration in the ZUGFeRD standard in the respective SAP invoicing process.

What is ZUGFeRD?

ZUGFeRD is used for the standardization of the exchange of invoices between companies or between companies and the public authorities. With ZUGFeRD, business partners can exchange invoices among each other without prior agreement on the appropriate format. A PDF/A3 data file is used as a container in which XML data is integrated. This ZUGFeRDPDF can then be read by the recipient. Therefore, the recipient receives the invoice data in a structured format for further processing in his system, whereby the manual capture of the invoice in the system or the use of OCR processes for the recognition of the invoice data is no longer required. This simple and structured process is soon to become European standard.

The ZUGFeRD Suite of the SEAL Systems

Our ZUGFeRD suite assists with the electronic invoice exchange in accordance with the ZUGFeRD standard. We have taken advantage of the fact that the ZUGFeRD invoice information is visually held in the form of a PDF/A3 document and at the same time, is also attached as an XML attachment in the PDF document in the form of machine-readable data. SEAL Systems creates a linking of the data of ZUGFeRD standard, with the SAP invoice data, and in this way ensures the straightforward distribution of the desired documents. Our ZUGFeRD suite supports the issue of invoices in all ZUGFeRD profiles (Basic, Comfort and Extended) and includes the issue of outgoing as well as the processing of incoming ZUGFeRD invoices.

Further information can be found in our factsheet “ZUGFeRD Suite”.

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