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Our expert Debra Garls is happy to answer your questions about conversion and publishing solutions.
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Automatic creation of technical documentation
An important component of every customer project in the field of systems engineering is the creation of the complete and specific documentation for the system in question. Depending on the size and complexity of the system, the documentation can run into a few – or several hundred – document files. At the same time, apart from the description of the system, it also must contain instructions for the operation, servicing, and maintenance and repairs. Direct Publishing from SEAL Systems provides more than just valuable support in this process. But what is direct publishing, and what exactly does it do?
SEAL System calls this process Direct Publishing, but you can also call it the following: Creating handbooks. Generating product information. Compiling spare parts catalogs. Producing instruction manuals. Publishing test reports.
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You are already in a favorable position. You can already cover most of your documentation requirements with your content management system: at low cost and in several languages.
Several parts of the documentation are standard texts which are compiled separately. You have to provide some documents and files in the original format: digitally signed certificates, machine control systems. Unfortunately, a content management system is not designed for such tasks.
Our final documentation consists of different parts that have to be taken from a variety of different sources. That can be done too!
The ideal approach for an efficient documentation production process is linking all the relevant documents – with the individual items of the production parts list – in the PLM system, and saving them in the integrated DMS. The use of files from a file server can also be integrated into the system. It is then up to us to fully automate the file acquisition for you.
The collation of a comprehensive set of system documentation is generally laborious, time consuming work which is susceptible to errors. Despite the partly monotonous nature of this work, it must be done by highly qualified staff.
Therefore, the automation of these processes is a better approach. With Direct Printing, the production of the documentation can be completed quickly and can be created at the last minute – when all of the partial documents are available in the correct version and have been approved.
Our system uses a variety of previously prepared processing steps which can be parametrized individually for your specific project.
There are several useful functions for the fabrication and the subsequent paper publishing:
If the documentation is to be presented in digital form, then we can create a structured PDF with navigable tables of contents and bookmarks. And unchangeable certificates or machine control systems can be enclosed with the digital edition. The subsequent production of the DVD can also be carried out automatically. With this scope of functions, we have realized every customer requirement. Or, is there anything else you have in mind when it comes to your layout?
In the event of tight deadlines for the creation of documentation it is important that the progress of the process of compilation – and possible problems – can be recognized quickly and reliably. For those managing the production of the documentation, there are numerous possibilities for managing and monitoring the processes. This can be achieved in the control panel of the direct publishing workflow.
In addition to the efficient administration tools, the direct publishing workflow also creates warning messages independently (e.g., by email) in order to flag abnormal or unwanted circumstances.
You can forward this data to us. Or, we will actively obtain it for you. An integrated report generator ensures the perfecting of the required layout. This creates files which can then be added to the overall compilation.
SEAL’s competent advisors have exceeded our expectations for maintenance-free systems. All questions were answered promptly and documented. As system supervisor, I cannot imagine a better partner.