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SEAL Systems AG > Blog > SAP Solutions > Stamped PDF files from SAP® ECTR – Secure, automated, and transparent with SEAL Systems
SAP Solutions
12.11.2025
Reading Time: 4 Minutes

Stamped PDF files from SAP® ECTR – Secure, automated, and transparent with SEAL Systems

In this Article
    Are you responsible for technical document management in your company that uses SAP Engineering Control Center (SAP ECTR)? Then you know how important it is for engineers, technicians, maintenance teams, and external partners to have easy access to current, approved documents at all times. Errors, delays, or uncertainties in document access can not only disrupt internal processes, but also bring external projects to a standstill.

    The challenge: Manual processes and unclear document status

    Your SAP® system probably contains millions of documents, and your job is to ensure that the right information is available in the current and approved version. Manual processes and missing status information make access difficult and create uncertainty. This is especially true when external partners are involved. Handling documents has a lot of potential to cause frustration in your daily work. In addition, minor errors and delays waste valuable time and resources.

    The solution: Automated creation of stamped PDF documents from SEAL Systems

    Thanks to SEAL Systems’ output management solutions, you have access to a solution that has been specially developed for the requirements of SAP ECTR users. It enables you to make access to technical documents more efficient, secure, and transparent. One highlight: Automatically generated, stamped PDF documents are immediately and conveniently available to internal and external users – clearly labeled and tagged with all relevant metadata.
    SEAL Systems offers a solution that integrates directly into SAP ECTR and revolutionizes access to documents:

    • Automation for maximum efficiency:
      Whenever a user—internal or external—views a document, they are provided with an up-to-date PDF stamped with all relevant metadata (e.g., release status, version number, modification date).
    • Secure storage:
      The stamped PDF is stored securely on a web server and can be downloaded directly via a unique link.
    • Modern OData services:
      Access is provided via OData services, which check authorizations and log all accesses—for maximum transparency and security.

    Step by step: How does the solution work?

    1. Document view:  A user requests the display of a document in SAP ECTR.

    2. Provision of the stamped PDF:  At the moment of display, the user is provided with an up-to-date PDF containing status information.

    3. Secure storage:  The stamped PDF is stored on a secure web server.

    4. Access via OData service:  The user receives a personalized link and can download the document directly.

    5. Traceability: Every access is logged, ensuring transparency and compliance.

    Your benefits: Greater efficiency and fewer risks

    With SEAL Systems’ automated processes, you and your company benefit from numerous advantages:

    • Reduction of sources of error: The risk of working with outdated or incorrect document versions is eliminated.
    • Optimized compliance: The clearly visible status information and complete logging ensure that all processes comply with regulations.
    • Improved collaboration: Your internal and external stakeholders can access up-to-date, verified, and clearly labeled documents at any time—quickly, transparently, and securely.
    • Time savings through automation: Manually creating, checking, and providing documents is a thing of the past. More time for your core tasks!

    Start your digital future with SEAL Systems

    The collaboration with SEAL Systems and the use of SAP ECTR and OData services make the provision of stamped PDF documents an efficient, secure, and transparent process. Ensure complete traceability, reduce operational risks, and free yourself and your employees from time-consuming, manual document management.

    Would you like to learn more?

    Please contact us for a personalized consultation. Let’s work together to find out how we can optimize your document management processes. Trust in the expertise of SEAL Systems and take advantage of the opportunities offered by digitization – more efficiently, securely, and modernly than ever before!

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