In this Article
What’s it all about?
Even the most modern digital processes often end up at the analog bottleneck of multifunction printers (MFPs). Classic “scan-to-mail” workflows involve display login, manual file naming, and security gaps. PLOSSYS® Mobile Scan eliminates these obstacles: a simple NFC tap is all it takes for your document to land on your smartphone as an audit-proof PDF file—no email detours, no manufacturer lock-in, and with a complete audit trail.
Why mobile scanning often stalls
| Difficulty | Impact on your process |
| Mobile phone photo instead of device scan | Shadows, distortions, missing OCR capability – not suited for quality or compliance documents |
| Vendor-Lock-in | Manufacturer apps only work with their own hardware; heterogeneous fleets are left out |
| No audit trail | Missing tracability for data protection rules, ISO 27001 audits or FDA audits |
How PLOSSYS® Mobile Scan works – step by step
1. NFC-Tap instead of login
Simply hold your smartphone briefly against the NFC tag attached to the printer – no PIN, no card, no touchscreen.
2. Real device scan
The MFP uses its professional optics or the ADF; you get up to 600 dpi without skewing or gloss spots.
3. End-to-end encryption
The file is pushed directly to your device, protected by modern cryptography.
4. Further processing in the app
Save, share, reprint, or transfer to SAP, DMS, Teams, etc. – all within a single interface.
The backend – more than “just” an app
| Backend function | Benefits for your company |
| Central policy and user management | Roll out scan resolution, target formats, and user rights globally in minutes |
| Audit trail compliant with audit requirements | Complete logging of each scan with timestamp and user ID – GDPR and ISO 27001 ready |
| Direct SAP/ERP integration | Scan jobs are transferred without media discontinuity to ArchiveLink, VIM, CRM, or any REST workflows. |
| Flexible provisioning |
On-Premise, Private Cloud or Managed Service – in line with your compliance requirements
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All advantages at a glance
- Manufacturer and device independent – one backend for all MFP models, iOS and Android
- Professional scan quality – Batch scanning via the ADF in seconds
- Highest security – End-to-end encryption, role-based rights, audit trail
- Seamless integration – push in Teams, SharePoint, OneDrive, DMS, SAP
- Minimal hardware requirements – Smartphone + NFC tag + PLOSSYS® backend
- Touchless & hygienic – no display touch
Market comparison:
PLOSSYS® Mobile Scan vs. typical competitor solutions
| PLOSSYS® Mobile Scan | Industry standard app (manufacturer-independent) | OEM app (manufacturer-specific) | |
| Fleet-independent | yes | yes | no |
| iOS and Android | yes | no | usually yes |
| Central backend and audit trail | yes | no | no |
| Touchless NFC authentification | yes | yes | partly |
| End-to-end encryption | yes | partly | manufacturer-dependent |
| SAP/ERP connector | yes | no | rarely |
Sources: Competitive analysis SEAL Systems
Practical examples from five specialist areas
| Department | Example scenario | Added value |
| Logistics and shipping | Freight documents are sent to TMS immediately after signing | Real-time status, less paper, faster processing |
| Quality management | Test reports are digitally recorded on the shop floor and immediately transferred to the CAQ system. | Faster approvals, no media discontinuity |
| Purchasing and invoice receipt | Incoming invoices are scanned at the MFP, automatically tagged with keywords, and transferred to SAP VIM. | Faster turnaround time, complete audit trail |
| HR onboarding | Contract documents for new employees are scanned directly into the digital personnel archive. | Efficient processes, GDPR-compliant filing |
| Pharmaceuticals/clean rooms | Batch documents are scanned contactlessly and transferred directly to the LIMS. | Prevention of contamination; complete GMP documentation |
Your next step
If you are looking for a mobile scanning solution that eliminates vendor lock-in, guarantees compliance, and integrates seamlessly into existing processes, you should experience PLOSSYS® Mobile Scan live. Schedule your personal demo today and see for yourself how touchless scanning can benefit your enterprise.