Integrated solutions for document processing in PLM systems (part 3 of 5)

by Dr. Uwe Fetzer

With Document Output Center and Document Distribution Platform for Teamcenter from Siemens PLM SEAL Systems offers integrated, modular solutions for the preparation and use of documents, metadata and structures within the PLM system. Extensive lists of documents can be automated, converted, stamped, printed or electronically distributed, which means a customized fit for organizational processes. Extensive lists of documents can be automated, converted, stamped, printed or electronically distributed, which means a customized fit for organizational processes. How this could be done we will explain in this five-part series in our blog.

Part 3 of 5: Converting and stamping

A function that comes up rather frequently in PLM solutions is the automated conversion of file formats in each direction or the final creation of long-term and neutral formats for archival purposes.  There is often a variety of multi-formatted company data that has accumulated over the years and needs to be made available in the long-run.

To accomplish this, once application data have been approved, they can be transferred into a standard archival and distribution format. These are typically formatted as TIFF or PDFs.  In addition, PDFs should be created and stored as PDF/A files.   Very often, the metadata that have been assigned to the PLM system need to be connected to and documented with the output format.  This can be achieved by applying a stamp or a watermark that contains the information.  Depending on how extensive this information is, the dynamic generation of additional pages may be required.  Signature or approval pages in the customer’s desired format complement the original document.

The application converter is available for many MS Office and CAD applications.  File conversion into the appropriate format automatically runs in the background.  The conversion itself can be prompted by the context of the documents.  That means that target formats are generated based on the file type, attributes or even the page size.

As already described in the process workflow, conversions can be triggered by users or they can automatically be workflow-driven. Both bulk conversions and the interactive conversion of individual documents are possible.

 

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